The built-in Mail application included with Windows 10 allows you to manage your email accounts using either IMAP or POP3. The recommended option is IMAP, which synchronizes messages, folders, and mailbox status across all your devices.
Table of Contents
Step 1: Open the Mail App Settings
Launch the Mail application and click the gear icon located in the lower-left corner of the window.
This will open the Settings panel.
Step 2: Open Account Management
From the settings menu, select:
Manage AccountsThen click:
+ Add AccountStep 3: Choose Advanced Setup
From the list of account types, select:
Advanced SetupStep 4: Select Internet Email
Choose:
Internet EmailThis option allows you to manually configure the mailbox settings.
Step 5: Enter Your Email Settings
Complete the form using the following information:
Email Address
[email protected]Username
[email protected]Password
Enter the password assigned to your mailbox.
Account Name
Choose a descriptive name for the account.
Example:
Work EmailSend Your Messages Using This Name
Enter the name that recipients should see when receiving messages from you.
Example:
John SmithIncoming Email Server
imap.mybox.comAccount Type
IMAP4Outgoing Email Server
smtp.mybox.comStep 6: Verify Additional Settings
Make sure the following options remain enabled:
Outgoing server requires authenticationUse the same username and password for sending emailRequire SSL for incoming emailRequire SSL for outgoing emailStep 7: Sign In
Click:
Sign InThe application will verify the settings and attempt to connect to the mail server.
Step 8: Confirmation
If the configuration is correct, Windows Mail will display a confirmation message indicating that the account has been successfully added.
Your mailbox will begin synchronizing automatically.
Recommended Settings Summary
| Setting | Value |
|---|---|
| Account Type | IMAP4 |
| Incoming Server | imap.mybox.com |
| Outgoing Server | smtp.mybox.com |
| Username | Full email address |
| Password | Mailbox password |
| SSL/TLS | Enabled |
| Authentication Required | Yes |
Troubleshooting
Unable to Connect
Verify:
- The email address is entered correctly.
- The password is correct.
- The mailbox has already been created.
- SSL options are enabled.
Sending Works but Receiving Does Not
Confirm that the incoming server is:
imap.mybox.comand that the account type is set to:
IMAP4Receiving Works but Sending Does Not
Ensure that:
smtp.mybox.comis configured as the outgoing server and that SMTP authentication is enabled.
Summary
To configure your mailbox in the Windows 10 Mail application:
- Open Mail.
- Go to Settings → Manage Accounts → Add Account.
- Select Advanced Setup → Internet Email.
- Enter your mailbox details.
- Use:
Incoming server: imap.mybox.com
Outgoing server: smtp.mybox.com- Enable SSL and authentication.
- Click Sign In.
After successful configuration, your mailbox will be ready to send and receive email through the Windows Mail application.