{"id":7968,"date":"2026-05-07T12:17:15","date_gmt":"2026-05-07T10:17:15","guid":{"rendered":"https:\/\/mybox.com\/help\/?post_type=manual_kb&#038;p=7968"},"modified":"2026-05-07T12:17:16","modified_gmt":"2026-05-07T10:17:16","slug":"managing-inventory-and-warehouses-in-prestashop","status":"publish","type":"manual_kb","link":"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/","title":{"rendered":"Managing Inventory and Warehouses in PrestaShop"},"content":{"rendered":"\n<div class=\"translation-block translation-block-merged\">\n<p class=\"wp-block-paragraph\">Efficient inventory management is the backbone of a successful e-commerce operation. In PrestaShop, robust stock tracking helps you avoid the two biggest pitfalls of online retail: &#8220;out-of-stock&#8221; errors that frustrate customers and &#8220;overstocking&#8221; that ties up your capital.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#Context\" >Context<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#1_Enabling_and_Managing_Stock_Levels\" >1. Enabling and Managing Stock Levels<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#2_Configuring_Low_Stock_Alerts\" >2. Configuring Low Stock Alerts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#3_Multi-Warehouse_Management\" >3. Multi-Warehouse Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#4_Synchronization_with_Wholesalers_and_Dropshipping\" >4. Synchronization with Wholesalers and Dropshipping<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#Distinction_Available_vs_Reserved_Stock\" >Distinction: Available vs. Reserved Stock<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#Practical_Implications\" >Practical Implications<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/managing-inventory-and-warehouses-in-prestashop\/#Summary\" >Summary<\/a><\/li><\/ul><\/nav><\/div>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Context\"><\/span>Context<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">PrestaShop provides a built-in inventory system that updates in real-time as orders are placed. For advanced users, it also supports multi-warehouse management, allowing you to track stock across different physical locations or separate stock for retail and wholesale channels.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Enabling_and_Managing_Stock_Levels\"><\/span>1. Enabling and Managing Stock Levels<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<\/div>\n\n<div id=\"mybox-2368832997\" class=\"mybox-content mybox-entity-placement\"><div class=\"early-access-banner-inpost\">\r\n  <div class=\"banner-left-inpost\">\r\n    <div class=\"icon-box-inpost\">\r\n      <img decoding=\"async\" src=\"https:\/\/mybox.com\/help\/wp-content\/uploads\/2026\/02\/square-info-icon.svg\" alt=\"Info\">\r\n    <\/div>\r\n    <div class=\"text-box-inpost\">\r\n      <span class=\"label-inpost\"><span class=\"translation-block translation-block-banner-text\">Early access<\/span><\/span>\r\n      <h4><span class=\"translation-block translation-block-banner-text\">Still need help?<\/span><\/h4>\r\n      <p><span class=\"translation-block translation-block-banner-text\">Contact our customer service team.<\/span><\/p>\r\n    <\/div>\r\n  <\/div>\r\n\r\n  <div class=\"banner-right-inpost\">\r\n    <a href=\"https:\/\/panel.mybox.com\/helpdesk2\/v\/list\/\" class=\"banner-button-inpost\"><span class=\"translation-block translation-block-banner-text\">Message us<\/span><\/a>\r\n  <\/div>\r\n<\/div><\/div>\n\n<div class=\"translation-block translation-block-merged\"><p class=\"wp-block-paragraph\">By default, PrestaShop tracks quantities for every product. You can manage these settings on a per-product basis or globally.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Individual Products:<\/strong> Go to <strong>Catalog > Products<\/strong>, open a specific item, and navigate to the <strong>Quantities<\/strong> tab. Here you can set the available amount and decide if you want to allow backorders (selling when stock is zero).<\/li>\n\n\n\n<li><strong>Global Settings:<\/strong> Under <strong>Shop Parameters > Product Settings<\/strong>, you can define how the store behaves when a product reaches zero\u2014whether it should be hidden from the catalog or remain visible with a &#8220;Coming Soon&#8221; label.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Configuring_Low_Stock_Alerts\"><\/span>2. Configuring Low Stock Alerts<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Automated alerts ensure you never miss a restocking deadline.<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li><strong>Set Thresholds:<\/strong> In <strong>Shop Parameters > Product Settings<\/strong>, locate the &#8220;Stock&#8221; section to set a global notification threshold (e.g., alert me when any item drops below 5 units).<\/li>\n\n\n\n<li><strong>Product-Specific Alerts:<\/strong> Within the <strong>Quantities<\/strong> tab of a specific product, you can override the global setting for high-turnover items that require a larger safety buffer.<\/li>\n\n\n\n<li><strong>Email Notifications:<\/strong> Ensure the <strong>Mail Alerts<\/strong> module is installed and configured. This sends an automatic email to the administrator the moment a product hits its threshold.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Multi-Warehouse_Management\"><\/span>3. Multi-Warehouse Management<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you operate from multiple locations (e.g., a main warehouse and a physical storefront), you can track stock separately.<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li><strong>Define Warehouses:<\/strong> Navigate to <strong>Catalog > Warehouses<\/strong> (or use a dedicated Advanced Stock Management module depending on your PrestaShop version).<\/li>\n\n\n\n<li><strong>Assign Carriers:<\/strong> You can specify which shipping methods are available for each warehouse.<\/li>\n\n\n\n<li><strong>Stock Allocation:<\/strong> When an order is placed, you can manually or automatically select which warehouse should fulfill the shipment based on proximity or stock availability.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Synchronization_with_Wholesalers_and_Dropshipping\"><\/span>4. Synchronization with Wholesalers and Dropshipping<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For stores that rely on external suppliers, manual updates are not sustainable.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>API Integration:<\/strong> Connect your <strong>mybox-hosted<\/strong> store to your supplier\u2019s system via the PrestaShop API for real-time updates.<\/li>\n\n\n\n<li><strong>CSV\/XML Imports:<\/strong> Use the built-in import tool or a module to pull in daily stock files provided by your wholesaler.<\/li>\n\n\n\n<li><strong>Dropshipping Modules:<\/strong> Many suppliers offer dedicated PrestaShop modules that automate the entire flow, from inventory sync to sending the order directly to the supplier&#8217;s warehouse.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Distinction_Available_vs_Reserved_Stock\"><\/span>Distinction: Available vs. Reserved Stock<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Physical Stock:<\/strong> The total number of units currently sitting on your shelves.<\/li>\n\n\n\n<li><strong>Reserved Stock:<\/strong> Units that have been purchased by customers but have not yet been shipped.<\/li>\n\n\n\n<li><strong>Available Stock:<\/strong> The actual number shown to customers on the storefront (<strong>Physical &#8211; Reserved = Available<\/strong>). PrestaShop calculates this automatically to prevent overselling.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Practical_Implications\"><\/span>Practical Implications<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Handling Returns:<\/strong> When a product is returned, you can choose to &#8220;Re-stock&#8221; it during the credit slip process. This automatically adds the unit back to your available inventory.<\/li>\n\n\n\n<li><strong>Batch Updates:<\/strong> If you need to update stock for hundreds of items at once, it is much faster to use the <strong>SQL Manager<\/strong> in your panel or a &#8220;Quick Bulk Edit&#8221; module than editing products one by one.<\/li>\n\n\n\n<li><strong>Audit Logs:<\/strong> Regularly check your <strong>Stock Movement<\/strong> reports to identify discrepancies or patterns in inventory loss.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Summary\"><\/span>Summary<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Inventory management in PrestaShop turns manual tracking into an automated asset. By setting accurate thresholds, utilizing multi-warehouse features, and syncing with your suppliers, you ensure that your <strong>mybox-hosted<\/strong> store remains a reliable and efficient marketplace for your customers.<\/p>\n<\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"template":"","format":"standard","manualknowledgebasecat":[58],"manual_kb_tag":[445,2685,2686,2688,2690,2693,8870,8871,8872,8873],"class_list":["post-7968","manual_kb","type-manual_kb","status-publish","format-standard","hentry","manualknowledgebasecat-web-applications-cms","manual_kb_tag-prestashop","manual_kb_tag-inventory-management","manual_kb_tag-warehouse-management","manual_kb_tag-low-stock-alerts","manual_kb_tag-stock-synchronization","manual_kb_tag-multi-warehouse-management","manual_kb_tag-stock-tracking","manual_kb_tag-dropshipping-modules","manual_kb_tag-stock-allocation","manual_kb_tag-reserved-stock"],"_links":{"self":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7968","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb"}],"about":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/types\/manual_kb"}],"author":[{"embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/users\/1"}],"version-history":[{"count":1,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7968\/revisions"}],"predecessor-version":[{"id":7969,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7968\/revisions\/7969"}],"wp:attachment":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/media?parent=7968"}],"wp:term":[{"taxonomy":"manualknowledgebasecat","embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manualknowledgebasecat?post=7968"},{"taxonomy":"manual_kb_tag","embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb_tag?post=7968"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}