{"id":7803,"date":"2026-04-20T09:51:37","date_gmt":"2026-04-20T07:51:37","guid":{"rendered":"https:\/\/mybox.com\/help\/?post_type=manual_kb&#038;p=7803"},"modified":"2026-04-20T09:51:39","modified_gmt":"2026-04-20T07:51:39","slug":"how-to-issue-invoices-in-woocommerce","status":"publish","type":"manual_kb","link":"https:\/\/mybox.com\/help\/en\/knowledgebase\/how-to-issue-invoices-in-woocommerce\/","title":{"rendered":"How to issue invoices in WooCommerce"},"content":{"rendered":"\n<div class=\"translation-block translation-block-merged\">\n<p class=\"wp-block-paragraph\" id=\"p-rc_94c5937df8d14855-285\">Automating your invoicing on <strong>mybox<\/strong> is no longer just a &#8220;time-saver&#8221;\u2014in 2026, it is a legal necessity for the Romanian market. Since <strong>January 1, 2026<\/strong>, the <strong>RO e-Factura<\/strong> system has become mandatory for all <strong>B2C<\/strong> (Business-to-Consumer) transactions, in addition to the existing B2B requirements.<sup><\/sup><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" id=\"p-rc_94c5937df8d14855-286\">To stay compliant, your invoices must be transmitted to the ANAF SPV within <strong>5 working days<\/strong>.<sup><\/sup> On a busy store, manual entry is impossible; you need a &#8220;set and forget&#8221; integration.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/how-to-issue-invoices-in-woocommerce\/#Top_Invoicing_Solutions_for_Romania_2026\" >Top Invoicing Solutions for Romania (2026)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/how-to-issue-invoices-in-woocommerce\/#How_to_Set_Up_Automatic_Invoicing_Step-by-Step\" >How to Set Up Automatic Invoicing Step-by-Step<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/how-to-issue-invoices-in-woocommerce\/#2026_Compliance_Checklist_for_mybox_Stores\" >2026 Compliance Checklist for mybox Stores<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mybox.com\/help\/en\/knowledgebase\/how-to-issue-invoices-in-woocommerce\/#Summary_The_%E2%80%9CSafety_First%E2%80%9D_Strategy\" >Summary: The &#8220;Safety First&#8221; Strategy<\/a><\/li><\/ul><\/nav><\/div>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Top_Invoicing_Solutions_for_Romania_2026\"><\/span><strong>Top Invoicing Solutions for Romania (2026)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<\/div>\n\n<div id=\"mybox-1629847242\" class=\"mybox-content mybox-entity-placement\"><div class=\"early-access-banner-inpost\">\r\n  <div class=\"banner-left-inpost\">\r\n    <div class=\"icon-box-inpost\">\r\n      <img decoding=\"async\" src=\"https:\/\/mybox.com\/help\/wp-content\/uploads\/2026\/02\/square-info-icon.svg\" alt=\"Info\">\r\n    <\/div>\r\n    <div class=\"text-box-inpost\">\r\n      <span class=\"label-inpost\"><span class=\"translation-block translation-block-banner-text\">Early access<\/span><\/span>\r\n      <h4><span class=\"translation-block translation-block-banner-text\">Still need help?<\/span><\/h4>\r\n      <p><span class=\"translation-block translation-block-banner-text\">Contact our customer service team.<\/span><\/p>\r\n    <\/div>\r\n  <\/div>\r\n\r\n  <div class=\"banner-right-inpost\">\r\n    <a href=\"https:\/\/panel.mybox.com\/helpdesk2\/v\/list\/\" class=\"banner-button-inpost\"><span class=\"translation-block translation-block-banner-text\">Message us<\/span><\/a>\r\n  <\/div>\r\n<\/div><\/div>\n\n<div class=\"translation-block translation-block-merged\"><p class=\"wp-block-paragraph\">For a store hosted on <strong>mybox<\/strong>, you should choose a plugin that communicates directly with the most popular Romanian accounting platforms.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>1. SmartBill for WooCommerce<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">SmartBill is the most used invoicing software in Romania. Their official plugin is the &#8220;gold standard&#8221; for 2026.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>The e-Factura Advantage:<\/strong> It automatically transmits the XML to ANAF the moment the payment is confirmed.<\/li>\n\n\n\n<li><strong>Pro Tip:<\/strong> In the 2026 version, SmartBill handles <strong>B2C identification<\/strong> automatically, using a generic code if the customer doesn&#8217;t provide a CNP.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>2. FGO for WooCommerce<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\" id=\"p-rc_94c5937df8d14855-287\">FGO is a powerful, low-cost alternative that integrates deeply with <strong>SAGA<\/strong> (the accounting software used by most Romanian accountants).<sup><\/sup><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Automatic Sync:<\/strong> It polls your WooCommerce orders and generates invoices in the background. It then sends them to the SPV and archives the &#8220;Recipis\u0103&#8221; (receipt) from ANAF directly in your FGO account.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>3. WooCommerce PDF Invoices &amp; Packing Slips (with Romanian Add-on)<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">If you prefer to generate PDFs directly on your <strong>mybox<\/strong> server without an external accounting service:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Requirement:<\/strong> You <em>must<\/em> add the <strong>&#8220;Facturare WooCommerce&#8221;<\/strong> plugin by George Ciobanu to add fields like CUI\/CNP and IBAN to your checkout page.<\/li>\n\n\n\n<li><strong>Warning:<\/strong> While this generates beautiful PDFs, it <strong>does not<\/strong> automatically send them to RO e-Factura. You would still need a separate bridge to stay legal.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Set_Up_Automatic_Invoicing_Step-by-Step\"><\/span><strong>How to Set Up Automatic Invoicing Step-by-Step<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 1: Add the Legal Fields<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Romanian law requires specific data (CUI for companies, Address, etc.).<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Install a plugin like <strong>Flexible Checkout Fields<\/strong> or the local <strong>Facturare WooCommerce<\/strong>.<\/li>\n\n\n\n<li>Add a toggle for &#8220;Persoan\u0103 Fizic\u0103 \/ Juridic\u0103.&#8221;<\/li>\n\n\n\n<li>Make the <strong>CUI\/CIF<\/strong> field mandatory for companies.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 2: Connect to your Accounting Service<\/strong><\/h4>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Generate an <strong>API Key<\/strong> from your SmartBill or FGO dashboard.<\/li>\n\n\n\n<li>Enter this key into the plugin settings on your WordPress site.<\/li>\n\n\n\n<li>Map your <strong>VAT rates<\/strong> (e.g., 21% standard, 11% or 7% reduced for specific goods).<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 3: Define the &#8220;Trigger&#8221;<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Choose when the invoice is created:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Recommended:<\/strong> &#8220;When order status changes to <strong>Processing<\/strong> or <strong>Completed<\/strong>.&#8221; This ensures you only issue an invoice for paid orders.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2026_Compliance_Checklist_for_mybox_Stores\"><\/span><strong>2026 Compliance Checklist for mybox Stores<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><td><strong>Requirement<\/strong><\/td><td><strong>Status<\/strong><\/td><td><strong>Why?<\/strong><\/td><\/tr><\/thead><tbody><tr><td><strong>RO e-Factura<\/strong><\/td><td><strong>Mandatory<\/strong><\/td><td>All B2C and B2B invoices must be sent to SPV.<\/td><\/tr><tr><td><strong>Submission Deadline<\/strong><\/td><td><strong>5 Working Days<\/strong><\/td><td>Fines for small businesses start at 1,000 RON.<\/td><\/tr><tr><td><strong>Currency<\/strong><\/td><td><strong>RON<\/strong><\/td><td>Invoices must show the value in RON for local tax reporting.<\/td><\/tr><tr><td><strong>Archiving<\/strong><\/td><td><strong>10 Years<\/strong><\/td><td>Use a cloud-integrated plugin (FGO\/SmartBill) for safety.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Summary_The_%E2%80%9CSafety_First%E2%80%9D_Strategy\"><\/span><strong>Summary: The &#8220;Safety First&#8221; Strategy<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To avoid legal headaches on <strong>mybox<\/strong>, use the <strong>SmartBill + WooCommerce<\/strong> integration. It handles the 2026 B2C e-Factura mandates automatically, allowing you to focus on selling while the &#8220;Fiscal Bot&#8221; handles the ANAF bureaucracy in the background.<\/p>\n<\/div>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"template":"","format":"standard","manualknowledgebasecat":[58,60],"manual_kb_tag":[9234,9235,9236,9237,9238,9239,9240,9241,9242,9243],"class_list":["post-7803","manual_kb","type-manual_kb","status-publish","format-standard","hentry","manualknowledgebasecat-web-applications-cms","manualknowledgebasecat-wordpress-plugins","manual_kb_tag-automatic-invoicing","manual_kb_tag-efactura-romania","manual_kb_tag-efactura-compliance","manual_kb_tag-smartbill-woocommerce","manual_kb_tag-smartbill-integration","manual_kb_tag-woocommerce-invoicing","manual_kb_tag-invoicing-plugin","manual_kb_tag-romanian-invoicing","manual_kb_tag-tax-compliance-romania","manual_kb_tag-bc-invoicing"],"_links":{"self":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7803","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb"}],"about":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/types\/manual_kb"}],"author":[{"embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/users\/1"}],"version-history":[{"count":1,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7803\/revisions"}],"predecessor-version":[{"id":7804,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb\/7803\/revisions\/7804"}],"wp:attachment":[{"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/media?parent=7803"}],"wp:term":[{"taxonomy":"manualknowledgebasecat","embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manualknowledgebasecat?post=7803"},{"taxonomy":"manual_kb_tag","embeddable":true,"href":"https:\/\/mybox.com\/help\/en\/wp-json\/wp\/v2\/manual_kb_tag?post=7803"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}